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Invitation to Bid (ITB) No. UNFPA/MDG/2022/002

08 September 2022
PDF icon appel_doffres_unfpa_mdg_2022_002_drone.pdf

Invitation to Bid (ITB) No. UNFPA/MDG/2022/002

Dear Sir/Madam,

We hereby solicit your Bid for the supply of the following: Rental and management of remotely piloted aircraft operator (drones) for a duration of 12 months for the last mile distribution of Reproductive Health products to 40 health facilities in Madagascar with the following technical specifications:

 

These are the basic elements, the selected operator must provide any other specifics reinforcing the request.

● Drone type: VTOL

● Payload, at least 5KG

● Minimum range of 200 km (round trip)

● Able to respect the cold chain of medicinal products (2°C to 8°C)

● At least 2 hours of battery life

● Resistant to rain (rainproof)

● Radio control, LTE and Satcom

● Able to carry medical cargo,

● Manage the drones and the distribution during the term of the contract, 12 months

 

If you are interested in submitting a bid for these items/services, kindly fill in the attached submission form and submit it in a sealed envelope to the address indicated below /send to the  secure email address indicated below/ not later than {08/09/2022}at 5 p.m. , local Madagascar time.

 

Please ensure to mark your email with the ITB reference number and the words “Sealed bid. Do not open before {08/09/2022}”.

 

Street address for bid submission:

UNFPA Representative, Maison commune des Nations Unies,

Andraharo, Antananarivo, Madagascar  

Secure email address for bid submission : madagascar.office@unfpa.org

Email address of Contact Person : razakatiana@unfpa.org

Note: Do not submit your bid/proposal to the contact person’s email address! Please do NOT send the emails containing your offer to any other email address (not even as a copy or blind copy); otherwise UNFPA will not be able to guarantee confidentiality and fair and transparent handling of your bid. UNFPA reserves the right to reject bids sent via the appropriate channel but copied or blind copied to other email addresses.”

 

Bidding shall be conducted through ONE envelope. The technical bid containing the technical specifications and the financial bid containing the price information shall be submitted together.

 

Documents to be submitted with the bid:

  1. Completed and signed Bid Submission Form
  2. Bidders Identification Form
  3. Evidence of Bidder’s previous experience and clients
  4. Technical bid, including product catalogue to demonstrate that specification and quality of the products are in line with the requirements listed in the bidding documents
  5. Financial bid including the price schedule

 

Partial bids are not allowed under this ITB. Note: Partial bids mean that the bidder does not have to offer all requested commodity types in order to submit a complete bid. However, within each commodity type, full quantities must be offered.

 

Validity of Bid:

The prices of the bid shall be valid for 60 days after the closing date of bid submission as specified by UNFPA. A bid valid for a shorter period shall be rejected by UNFPA.

 

Delivery Time:

The maximum allowed delivery time is 6 weeks upon issuing of purchase order.

 

Evaluation of Bids:

UNFPA shall compare all substantially responsive bids to determine the lowest priced substantially responsive bid.

A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the bidding documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

  1. affects in any substantial way the scope, quality, or performance of the goods and related services specified in the contract; or
  2. limits in any substantial way, inconsistent with the bidding documents, UNFPA’s rights or the bidder’s obligations under the contract; or
  3. if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.

 

Contract Award:

UNFPA shall award the contract to the lowest priced bidder(s) whose bid has been determined to be substantially responsive with the bidding documents, including the maximum allowable lead time. Note: if partial bids are allowed, the lowest evaluated bidder will be evaluated by commodity type.

Note: Current UNFPA supplier policies apply to this solicitation and can be found at: http://www.unfpa.org/suppliers.

 

Attachments:

  • Bid Submission Form
  • Bidders Identification Form
  • Technical specification and requirements of the product (Product Item Overview Form)
  • Price Schedule Form